Electronic data interchange, or EDI, is away for two parties using different networks or computer system to exchange data and other forms of electronic communication. Ultimately, it is designed to ensure everybody is able to connects in an efficient manner. In the 21st Century, most of this technology is web-based EDI.
Understanding Web-Based EDI
Most of the time, EDI is used for e-commerce and online stores. This is because various partners have to exchange business documents and data in a very quick way, while at the same time being able to electronically manipulate data as and when required. By putting this type of technology in place, they can enjoy greatly improved efficiency. It allows them to exchange information and data, while at the same time enabling parties to respond in a very quick manner, speeding up and even carrying out transactions, ensuring there are no delays in service delivery, generally reduce time spent on processing, and, finally, helping to avoid human error.
The Benefits of Web-Based EDI
There are numerous advantages and benefits to using a web-based EDI. Perhaps the greatest benefit is that it leads to a significant drop in administrative workload, while at the same time ensuring information flow is streamlined, thereby increasing the speed of service and delivery, ultimately increasing profits and productivity. However, all of this is only possible if the system is used properly. When that is done, it offers the perfect way for businesses to buy, sell, trade, and more. There are no more concerns about compliance, with everything instead working perfectly. However, does this mean businesses have to go through three main processes. Those are:
- Mapping, which ensures messages are transformed appropriately.
- Translation, so that the the data can be extracted and processed when receiving or sending.
- The implementation of a strategic communication protocol that everyone must adhere to.
These three processes are surprisingly easy to implement, as they are generally included as standard in EDI software. This is particularly true if web-based EDI is used, since this means it is outsourced to a service provider who will always try to offer the most advanced tools and technologies. Often, providers not only sell EDI software, they also provide consulting and training services. When choosing a provider, it is very important to properly compare the market and find the one that offers the most fit for purpose system with the tools and accessories and functionalities that you are looking for.
In order to find a good provider, you should spend some time considering what your exact needs are in terms of communication and data exchange. Once you have done that, a simple internet search will reveal a host of EDI software providers who are all happy to help you. Try to create a side by side view of your different options so that you can see which one will give you the best value for money. Do remember that the best value for money is not necessarily the cheapest price.