In the economic environment businesses operate nowadays, it is hugely important to know exactly how money is spent. Whenever a company pays for something, they want to make sure that they see a return on that investment. And one such investment that they should certainly consider making is in email archive software.
Why Email Archive Software Is a Vital Investment
A lot of companies do not believe email archiving is critical to their overall business operations. They believe that it is an expense not worth making, not in the least because they see it as a high investment to make for a very slow, if any, financial return. In reality, however, email archiving is absolutely essential to a business and it can help them to save money in various different ways. Additionally, because email archiving is increasing in popularity, developers have also started to drop their prices in order to remain competitive.
Good software automatically archives any and all emails that are both sent and received. This means that there is no need for emails to be stored on site anymore. Indeed, they often come with a “”stubbing feature”, which means that emails are automatically removed from the internal server and stored off site. This means that each email is only stored once, thereby saving storage space as well. Any email can quickly and immediately get recovered from the external server as well.
Conserving storage space is very important, not in the least because it also means that less time has to be spent in making regular updates and backups. Essentially, it ensures that the same data can be save in less time, using less space. Not just that, it means that there is a significant decrease in the amount of time that IT personnel has to spend on these tasks, meaning that they can focus on essential issues such as ensuring the IT infrastructure is fully operational.
Another very important thing is that email archiving solutions ensure full compliance with various ediscovery laws. If a business does not comply with these laws and regulations, they are likely to first lose any litigation they face and, secondly, face various fines due to lack of compliance. Hopefully, the business will never face litigation in the first place. However, if they do, having email archiving software in place will significantly reduce the chance of them facing very high expenses.
Clearly, email archiving solutions lead to both direct and indirect savings. Add to that the fact that these solutions have become increasingly affordable, that return on investment has become even quicker. The question, really, should not be whether or not a business can afford to invest in this type of solution, but rather whether they can afford not to!
If you intend to install this type of software, make sure you spend some time comparing the different options that are out there so that you find the option that is not just the most affordable but also the most suitable to your needs. At the end of the day, what you should be searching for is the best value for money, which is not necessarily the cheapest price.